In many modern technology-powered workplaces, intranets have become an integral tool to power collaboration and improve productivity. Unlike traditional intranets, which were static and unappealing, 21st-century intranet software solutions are customizable, flexible, and useful. Organizations deploy these platforms to make announcements, employees use them to collaborate for projects, and managers apply these networks’ tools to communicate with their teams and give feedback.
Despite having dozens of features, an intranet isn’t one of the best company intranets if it doesn’t meet an organization’s requirements. Modern intranet solutions can be used in many ways. A true network strengthens communication and improves productivity. How to build an intranet platform that becomes a collaboration and knowledge-sharing network?
Here are some tried and tested tips to build the best company intranet:
- Real-time Collaboration for Documents
An intranet can be a centralized platform to store documents over a common network, which is accessible to all company members. Apart from that, these files can be made available for real-time collaboration. Employees can work simultaneously on these documents and make changes to them in real-time.
An advantage of real-time document sharing is that employees do not need to visit their colleagues each time they require information for their tasks. Real-time empowers internal communication and saves time in collecting data for work.
- Customize the Platform
Gone are the days when intranets were static platforms that looked dull and boring.
Modern intranets are flexible software solutions that can be customized to suit the needs of an organization. A company can personalize an intranet platform to make it look attractive and engaging. From giving it a name to improving its appearance, there are many things that can be done to make the network engaging and exciting for users.
In addition to altering the look of an intranet platform, a company can choose the features it wants to add to the platform.
- Post Content Regularly
Users engage with a platform only when they have something to do here. Apart from authorizing employees to share and access files over the network, a company can engage them by posting useful content regularly. There should be a schedule to add blogs, articles, and other materials to increase engagement over the platform. Create a calendar to decide when to post what type of content.
Ensure that content is engaging and informative. People care about information and pay attention to it when they find it relevant and useful. Assign some people from the content team to research topics and write creative, engaging content to post on the company intranet.
- Give Employees Tools to Use the Company Intranet
Lots of features and expensive cost aren’t the things that make the best company intranets. A platform isn’t useful if only top management can use it to make announcements. An intranet network is successful when there are many authorized users who can use various tools of the platform to perform their tasks, communicate with their colleagues, and improve productivity.
A company should have full control over the intranet, but it also needs to provide employees with tools so that they can engage with the platform and make it a part of their work routine.
- Add Community Events and Launch Forums
Intranet calendars can be a great way to let employees some time over the platform and become aware of its features. A company can add many events on the calendars. They include:
- Social and sporting events
- Activities
- Volunteer opportunities
- Benefit concerts
In addition to calendars, forums can be launched to strengthen internal communication. Using forums, employees can easily discuss ideas and share information.
Conclusion
The best company intranets are equipped with many useful tools and features to help employees in their daily work routine. Companies can make these platforms more useful by allowing their people to use the networks and their features.
